Folsom Property Management Blog

How to Properly Prepare for Lease Renewal Negotiations

How to Properly Prepare for Lease Renewal Negotiations

For the approximately 11 million individual investor landlords in the United States, one of the most intimidating aspects of property management can often be negotiating lease renewals.

However, fear not! In this guide, we will break down the process of preparing for lease renewal negotiations into simple, easy-to-digest steps to ensure a smooth and successful outcome.

Ready to learn how to approach lease renewals? Let's get started!

Review Current Lease Terms

Before entering into lease renewal negotiations, it's essential to have a firm grasp of the existing lease terms. Review the lease agreement, paying special attention to the following:

  • Renewal date
  • Any rent adjustment clauses
  • Any other terms and conditions

Knowing the current terms inside and out provides a solid foundation for productive negotiations.

Research the Market

To negotiate well, you must be well informed about the local rental market. Research comparable Folsom rental properties in your area to understand current rental rates and any incentives or deals being offered by competitors.

This information will help you determine a fair and competitive rent increase, if applicable.

Evaluate the Tenant's Performance

Another step is to consider your tenant's performance during their current lease term. Have they been responsible and reliable? Have they reported any maintenance issues promptly?

Evaluating their performance can help you decide if you'd like to renew the lease and under what conditions.

Communicate Proactively

It's important that you initiate communication with your tenant well in advance of the lease expiration date. Express your interest in renewing the lease and inquire if they have any specific requests or concerns.

Early communication sets a positive tone. It allows both parties to address any issues promptly.

Propose Terms Clearly

When discussing lease renewal terms, propose them clearly and professionally. If you intend to increase the rent, provide a clear rationale based on market research.

If there are any changes to the lease agreement, outline them comprehensively. Transparency in your proposals fosters trust and open communication.

Be Open to Negotiation

Lease renewal negotiations are a two-way street. Be open to hearing your tenant's perspective and concerns. If they propose changes or have counteroffers, consider them carefully.

A willingness to negotiate can lead to a more favorable and long-lasting rental relationship.

Document the Agreement

Before finalizing the new lease, review it thoroughly to ensure it reflects the agreed-upon terms.

This step ensures that both you and your tenant are on the same page regarding expectations and responsibilities. Remember to maintain organized records of all lease-related documents, including:

  • The old lease
  • The new lease
  • All correspondence with your tenant

These records can prove invaluable in case of disputes or questions in the future.

How to Prepare for Lease Renewals

The bottom line is that lease renewals don't have to be daunting for landlords. By following these simple steps, you can navigate the process successfully.

Here in the Folson area, your premier choice for property management is Residential Equity Management. We are here to help with rental lease agreement processes and much more.

Contact our expert team to learn more. We look forward to speaking with you about your rental property.